Church – 01428 642609
Rainbow – 01428 656086
GU27 1NS

Policies and Procedures (Continued)

Medical & welfare policies

Acceptance of medicines policy

Medicines are accepted and administered for health reasons

  • Parents must complete the necessary forms providing instructions and granting authorisation for administration
  • Staff must check forms and medication details, including the expiry date, before accepting them into the nursery.
  • Staff should clearly re-label product with child’s name and date of acceptance
  • Staff should clearly re-label product with child’s name and date of acceptance
  • All general medicines must be stored in the medicines cabinet or fridge if instructions dictate, in the kitchen. This also includes emergency medication such as Epi-pens (or equivalent) medication, lotions and creams must not be left in children’s bags and must be handed to a member of staff to be signed into the nursery.

Acceptance of creams, lotions and ointments

Creams, lotions and ointments will be accepted for medical reasons only


  • To avoid any possibility of cross contamination or possible allergic reaction, parents and carers are requested to use non-medical products such as sun creams, on their child before they come to school. If sun cream has been forgotten to be applied the nursery does have some available for use by parents. An exception will only be made if agreed by the manager and parents and written consent from the parents.

Use of adhesive plasters

The Rainbow will not use adhesive plasters unless we have consent from parents, due to the possibility of an allergic reaction. Your consent is required as part of the personal details we obtain when your child starts the nursery.

Accident, injuries and illness

All accidents are injuries are recorded and countersigned by the manager or deputy. The circumstances of the incident will be logged and you will receive a full description of the cause and treatment your child received and you will be asked to sign to show you have been informed and are aware of the incident. If it is deemed that the child should be taken to the family doctor or to an Accident and Emergency Department to have their injury checked by a professional, you will be contacted and advised to collect your child.

alergens adviceAll illnesses are recorded and monitored in the case of a non-emergency illness, such as tummy ache, the child will be monitored and observations will be regularly made on the child’s condition. If the child displays a more obvious sign of illness while attending the nursery, such as, a rash or vomiting, you will be telephoned and asked to collect your child immediately. If you are unavailable we will telephone one of your named contacts to collect your child. Parents are required to complete a form to record a Child arriving with a mark or injury into nursery.

Children suffering from an infectious condition should not attend the nursery and advice should be sort regarding their length of absence depending on the condition. Children who are unwell or showing signs of ill health should not attend the nursery and children who have been vomiting or have had diarrhoea should not return to the nursery for a full 48 hours since their last episode of illness.

Meeting the needs of pupils with medical conditions

Recording information provided by parents and carers
All information provided by parents and carers regarding children with medical conditions is recorded, and all staff are given a copy of the document. Anything new in terms of information is added as received, and parents are reminded once a term to inform us of any changes relevant to their child’s wellbeing at school.

Additionally, staff regularly check with parents and carers once a term to ensure the information they hold on their key children is up to date.

Care plans

Children with medical conditions that may require emergency response have a care plan and appropriate medicines are stored in a locked medicine cabinet (this is sited on the wall in the kitchen). Children who may require the application of creams, lotions or ointments have a care plan.

Children who may need the administration of short term medication for example, Amoxicillin (a penicillin suspension) do not require a care plan, but the medicine does need to be booked in by a member of staff and checked by the deputy and an acceptance and administration form completed and signed.

lunchbox advice

alergens advice
As we do not have the capacity to store them in a fridge, lunchboxes should be supplied in an insulated lunchbox, ideally with a frozen ice pack. A drink bottle is a better option as cartons can’t be resealed and therefore a waste if not finished. Milk and water will of course be supplied, if a child requires it. The children’s lunches will be supervised by an adult. They will be encouraging the children to begin with their sandwiches/savoury item followed by fruit /vegetables and lastly, any treat item. Obviously, sweets and chocolate bars or fizzy drinks are not permitted. Please do not pack too much lunch, as this can be daunting to the child when they generally only have 30 minutes or so to eat it, some children worry that you are expecting everything to be eaten.

Allergies and intolerances

alergens advice
Please note that due to the possibility of a medical emergency linked to some food products we cannot allow any nuts, or nut derivatives such as peanut butter sandwiches in school. The full policy regarding ‘nuts free’ is on display in the nursery. We are sorry for any inconvenience this may cause.




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